Admin Assistant

JOB OVERVIEW
JOB TITLE : Admin Assistant
DEPARTMENT  Program
Report to   Project Manager
LOCATION: Hajjah

ABOUT FVO:

FVO was established as a local NGO by a group of experts who work in different sectors related to the humanitarian and journalism majors. As an NGO, FVO realized the crucial gaps between providing aids, media, peace building and the need for building the resilience of communities.

We believe at FVO that the best solutions to support the people in crisis and conflicts should be by a quick transformation from rapid response to resilience method, as this approach within humanitarian operations is crucial to the first efforts of a community to recover, rise again, and start to use their capacity, starting from making peace and employing the media means in innovative measures at the first stages, , ending by early recovery and rehabilitation at later stages.

GENERAL JOB DESCRIPTION

MAIN PURPOSE:
Achieve the objectives of projects at FVO, under the overall leadership of FVO Managing Director. He/she will assume the responsibility for the below activities:

DUTIES & RESPONSIBILITIES

• Undertaking duties as directed / requested from the supervisor to support the delivery and implementation of the given projects.
• Assist in project deliverables using appropriate tools as directed by the supervisor.
• Constantly monitor and report on progress of the assigned projects.
• Submitting the required reports defining project progress and milestones.
• Assist in project changes and interventions to achieve project outputs.
• Handle requests for information and data related to the assigned project.
• Schedule and coordinate meetings, appointments and workshops.
• Perform any other task assigned by upper management.
• Support all project daily administrative activities.
• Support the circulation of relevant information, reports, memos etc. – also with our partner organizations and other stakeholders.
• Assist at workshop /meeting venues and provide assistant at all FVO activities as per need.
• Help in HR activities and administrative activities related to the assigned project.
• Any other administration tasks as may be assigned by the supervisor.

Experience and Qualifications

• Bachelor’s degree in a relevant field .
• A minimum of 2 years of relevant experience in an equivalent position
• Prior international donor project experience is preferred
• Computer literacy in word processing, spreadsheets and preparation of graphs, tables, charts with Microsoft Office (including Word, Excel, and PowerPoint)
• Professional level in English and Arabic is required

Core Humanitarian Standards (CHS): The role holder is required to carry out the duties in adherece to the Core Humanitarian Standards, the values and principles outlined in FVO’s policies such as Code of Conduct, Prevention of Sexual Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, Anti-Retaliation and other internal policies and guidelines.
Equal Opportunities The role holder is required to carry out the duties in accordance with the FVO Equal Opportunities and Diversity policies and procedures

FVO doesn’t charge any fees for recruitment and doesn’t have any relationship with recruitment agencies